How to schedule recruiting tasks in Claude: 5 plays to automate

What are scheduled tasks in Claude?#

A scheduled task is a prompt Claude runs for you on a fixed cadence. You write it once, pick how often it runs, and Claude starts a fresh session each time and leaves the result for you to review.

Anthropic's help centre lists the cadences as hourly, daily, on weekdays or weekly, and says scheduled tasks are available on all paid plans: Pro, Max, Team and Enterprise. Tasks run remotely, so they "run on their cadence even when your computer is asleep". The exception is a task that needs files or apps on your own machine, which only runs locally.

For recruiters, that changes when the work happens. The sourcing and business development that usually waits until 9pm can run at 7am, and the list is ready before your first call.

What do you need before you schedule a recruiting task?#

You need three things: a paid Claude plan with Cowork, hyreflow added as a connector, and credits in your hyreflow workspace.

• Claude with Cowork. Scheduled tasks live in Cowork on Claude Desktop. Team and Enterprise admins can switch Cowork on or off for the organisation.
• hyreflow connected. hyreflow is added to Claude as a custom connector, and scheduled tasks use "any connectors and plugins you've set up in Cowork". The setup is in How to source candidates with Claude.
• Credits. Claude scheduling is part of your Claude plan. The hyreflow calls each run makes are charged in hyreflow credits, every time the task runs.

If a play reads your ATS, CRM or sequencer, connect that tool in your hyreflow workspace first.

How do you set up a scheduled task in Claude?#

There are two ways in, and both end with the same saved task. In the newer version of Claude, where Cowork has no separate tab, you can also describe the task and how often it should run in any conversation, then confirm the schedule Claude proposes.

1. Open the Scheduled page

   In Cowork, click Scheduled in the left sidebar, then New task.

2. Let Claude draft it, or write it yourself

   Choose Create with Claude to describe the task and answer a few questions, or Set up manually to enter a name, the prompt, an approval mode and a frequency. You can also type /schedule inside any Cowork task.

3. Paste a prompt that settles every choice

   A scheduled run has nobody to ask. Put the market, the filters, the list size and what to leave out in the prompt itself.

4. Pick the cadence and save

   Weekdays for a morning list, weekly for a sweep or a report. The task then appears on the Scheduled page with its upcoming and past runs.

Which recruiting tasks are worth scheduling?#

The plays worth scheduling are the ones you would do every day or every week if you had the time, where the inputs stay the same and only the market changes. Here are five, each built on a hyreflow playbook.

Play 1: Find companies hiring in your niche every morning#

This is the business development list most agency recruiters wish was waiting for them at the start of the day. Every weekday morning, the task sweeps live job ads in your specialism, drops other agencies, and finds the person who owns each hire.

Cadence: weekdays at 7am. The full prompt, each step and what it costs are on the who is hiring right now playbook. If you want funding rounds and new leaders in the same brief, the daily BD brief playbook combines all three signals.

Play 2: Watch your target accounts for new roles#

Most desks have a list of 30 to 100 accounts they want to win. This task checks only those accounts and tells you when one of them opens a role you recruit, which is the moment a cold approach stops being cold.

Cadence: weekdays for a short, high-value list, weekly for a longer one. See the target account watch playbook.

Play 3: Catch LinkedIn hiring posts before the job ad#

Hiring managers often announce a role in a LinkedIn post days before the advert goes live, and some roles never become an advert at all. A weekly sweep finds those posts in your discipline and removes the ones written by recruiters.

Cadence: weekly, Monday at 8am. See the LinkedIn hiring posts playbook.

Play 4: Triage campaign replies once a day#

When a campaign is running, replies arrive faster than anyone reads them, and the interested ones get answered a day late. A midday task reads the replies from your sequencer, sorts them, and puts the people who need you today at the top.

Cadence: daily at 12pm, or on weekdays. The playbook covers lemlist and HeyReach and can log the outcome to your ATS: reply triage playbook.

Play 5: Get a Monday desk report from your ATS#

A desk report tells you where every live job stands without clicking through records. The task reads your ATS directly and lists what moved last week, which jobs have gone quiet, and who needs a chase.

Cadence: weekly, Monday at 7am. See the weekly desk report playbook.

How do you write a prompt that runs without you?#

A scheduled prompt has to work on a morning you are not watching. Four habits make the difference.

• Settle every choice in the prompt. Market, roles, list size and exclusions. If Claude would normally ask, answer the question in advance.
• Say what to leave out. "Leave out companies from the last 14 days" keeps a daily list from repeating itself. Each run is its own session, so point it at the lists saved in your hyreflow workspace or your CRM, not at a previous chat.
• Cap the size. "Up to 10 companies" keeps the cost and the reading time predictable.
• Say what the run must not do. End with "stage, do not send" or "do not contact anyone" so the output is something you review.

Should you use a Claude scheduled task or a hyreflow workflow?#

Use a Claude scheduled task while the play is still changing, and a hyreflow workflow once it is fixed. Both run on a schedule; they differ in where the run happens and how much it can vary.

A sensible path is to start in Claude, tune the prompt for a week or two, then ask Claude to save the settled version as a hyreflow workflow on a schedule. The daily BD brief playbook is written that way.

Where do scheduled recruiting tasks fall short?#

Questions recruiters ask about scheduling in Claude#