How to build a Grokbot recruiting army with hyreflow

Steal my Grokbot recruiting army. It is 7 Grok Bot agents that find hiring signals, find the hiring manager and draft your outreach, all working through hyreflow. You paste one prompt, answer a few questions, and the team runs while you do something else.

Steps

4, from sign-up to first real signal

Bots

7, one job each

Prompts

1, builds the whole team

Setup time

About 35 minutes

What does the Grokbot recruiting army do?#

The army is a recruiting team of AI agents that works while you don't. It connects to hyreflow the same way Claude and ChatGPT do, through the hyreflow MCP server. Grok Bot runs the team, upstairs. hyreflow does the work underneath, downstairs: your second brain, live job and company data, contact enrichment, and your CRM and sequencer.

What do the words in this guide mean?#

No tech background is needed. These are the only terms that come up, in plain words.

What do you need before you start?#

You need four things. Grok Bot and hyreflow credits cost money; signing up for hyreflow is free.

Where do you get the 7 skill files?#

Each bot gets its job from one skill file, so download them before Step 2, where you attach all 7 to the first message. Download the 7 skill files (.zip) and unzip them. Once saved, each skill lives in your hyreflow workspace, so the same bots also work from Claude or ChatGPT if you connect hyreflow there. The same idea in another assistant is in How to use Microsoft Copilot for recruiting.

Step 1: Build your second brain (5 minutes)#

First, hyreflow learns about your agency, so your bots know who you are without you explaining it.

1. Start the build

   1. Go to hyreflow.ai and sign up with your work email, or log in.
   2. In the menu on the left, click Knowledge.
   3. If the page says No notes yet, click Build my second brain. A new workspace often starts the build by itself when you finish the first setup step, so it may already be running. If you already own a second brain in another workspace, there is no button: hyreflow fills this one as you work.
   4. hyreflow now reads your website and public information about your agency. Wait 3 to 4 minutes; you can leave the page and come back.
   5. When it is done, a map of dots and lines appears. Each dot is one note.

2. Check what it learned

   1. On the left your notes sit in folders: Angles (your pitch), Candidate personas (who you place), Company, Pains (client struggles), Proof, Search filters and Triggers (signals that a company needs you).
   2. Click any note. A panel opens on the right with what it says.
   3. Scroll down: Linked from shows related notes, Sources the pages it came from.
   4. Something looks wrong? In Step 3 the bot asks you a few questions, and your answers there take priority over these notes.

Step 2: Create your first bot and paste the prompt (2 minutes)#

Now you switch to Grok Bot. You create one bot and give it one long message, and that message tells it to build the whole team for you.

1. Open the Grok Bot app and log in.
2. A box says Introducing your primary Bot. Click Create primary Bot. If you already have bots, click + at the top of the sidebar.
3. Your new bot says hello. Wait until it stops typing.
4. Click the message box, click + on its left and attach the 7 skill files from the skills zip.
5. Copy the prompt below, paste it in and send it.

Step 3: Approve the team and answer the setup questions (8 minutes)#

From here the bot does the building. You only step in when it asks, which happens five times.

1. Let it add hyreflow

   1. The bot checks Grok's list of ready-made connections and does not find hyreflow there.
   2. It asks whether to add hyreflow as a custom connector. Click Yes, add hyreflow.
   3. A hyreflow card appears in the chat with an Authorize button.

2. Sign in to hyreflow, once

   1. Click Authorize on the hyreflow card.
   2. A box opens: Connect to hyreflow. You sign in securely, Grok Bot never sees your password, and you can remove the connection any time. Click Continue.
   3. Your browser opens the hyreflow sign-in. Log in if asked and approve your workspace.
   4. Back in Grok Bot the card says Connected · 1 Account, and the bot carries on by itself.

3. Approve the team

   1. The bot tells you in one line what your second brain contains, for example how many personas, pains and triggers it found.
   2. It checks the 7 skills are in your hyreflow account and saves any that are missing.
   3. It lists the 6 bots it wants to create. Read the list, then click Yes, create all 6.

   4. Within seconds the 6 new bots appear in the sidebar.
   5. It may ask who should sit out of the War room, because a group chat holds at most 6 bots. Choose Leave me (Army Setup) out. The Army Setup bot stays your manager, the one you go to when you want to change something.
   6. It creates the War room and two schedules, which show in the right panel under Routines.

4. Answer the setup questions

   The bot asks up to 8 questions, one at a time. Each comes with a suggested answer you can click, or you type your own. Questions your second brain already answers come as a quick yes or no.

   #	The bot asks
   1	Which roles, regions and company sizes should the bots target?
   2	Which signals mean "this company needs us"? Funding, new roles, reposted roles, headcount growth, layoffs
   3	Which of those signals should rank highest?
   4	Which companies should never be contacted, for example your current clients?
   5	Who should the bots find at each company: hiring manager, one level up, talent acquisition, founder?
   6	Which CRM and which email or LinkedIn tool do you use?
   7	How many credits may one run use, and may bots run on a schedule?
   8	How should outreach sound, and which facts may it use?

5. Save your settings

   1. The bot shows a short summary in plain words, for example "your bots will look for new and reposted roles, not funding".
   2. Click Yes, save them.
   3. It saves your Army settings in hyreflow and ends with a summary: the bots, what each does, the schedules and the first thing to try.

Step 4: Run one test signal (3 minutes)#

Watch the army handle one real example from start to finish. The bots pass work to each other without you copying anything.

1. In the sidebar, click War room.
2. Copy the message below, change SDR desk to the roles you recruit for, and send it.

The Signal Bot searches live job ads and posts a signal card: company, role, date, a link to the ad, and why they need a recruiter now. It ends by mentioning the Hiring Manager Bot, and that mention is the handoff.

The Hiring Manager Bot finds the right person. In our run there was no Head of Sales, so it chose the co-founder, as the settings allow at small companies. The Outreach Bot then writes a short email, a LinkedIn note and a follow-up as a draft, and sends nothing.

What does the army do every day?#

The army runs and you approve, which takes about 10 minutes a day.

• Every weekday at 08:00 the Signal Bot sweeps, and the chain runs on its own to drafts.
• You open the Outreach Bot, approve the good drafts and skip the rest. The bots are told to wait for that before anything goes out.
• A client sends a role: drop the job ad into the Shortlist Bot. Its anonymised teaser goes to the Outreach Bot as proof.
• CVs come in: hand them to the Screening Bot for a verdict and call prep.
• First Monday of the month: the Market Mapping Bot refreshes your map.

How do you give a bot a job on demand?#

Write to it in normal words and it starts right away; the schedules are optional. Click one bot in the sidebar for a single job, or post in the War room and name the bots in order for a chain of jobs.

Be as specific as with a junior colleague, and add a limit when unsure, like "keep it under 50 credits". To pause a schedule, switch the routine off in the bot's Routines panel, or write "pause your daily sweep".

How do you change your setup later?#

Ask a bot; you never edit a file.

• To change your settings (market, signals, no-go list, contacts, credit cap, voice), open your Army Setup bot and write "Update my army settings", or say what changes, like "add acme.com to the no-go list". It shows the current settings, then the result, and saves after your yes.
• To change how a bot works, open any bot connected to hyreflow and write, for example, "Open my hyreflow skill outreach-bot and change it: emails under 70 words. Save it as a new version." Earlier versions are kept.
• To share a skill with your team, ask to "save it as a team skill". Personal skills are live at once; team skills wait for the workspace owner's approval on the Skills page.

hyreflow, Skills

Where does the Grokbot recruiting army fall short?#

Footnotes#

1. Grok Bot plans and prices, xAI. ↩