The interview you remember is not the interview that happened
Five candidate calls in a day and the details start to swap places. Who had the three-month notice? Who had an offer landing on Friday? What goes on the record that evening is a line: good, keen, wants a bit more than they are on. Three weeks later the client asks why this person is leaving, the offer stage hinges on a salary figure, and the line on the record answers neither.
It was on the recording. This play gets it off the recording and onto the candidate, in a fixed shape, in their words.
It is the candidate-side sibling of turning a client briefing call into a search brief. That one produces a brief and its open questions. This one produces a record that makes sense to a colleague who was not on the call, and makes the person findable later for what they told you: their notice, their number, what would make them move.
What you get back
Interview notes in sections: motivation, notice and availability, salary as stated, strengths, concerns, other processes, and what the candidate asked you. The lines that matter sit next to the candidate's own words. Anything inferred is labelled. A line tells you if something was left out as unsuitable for a record.
The notes are saved as a file and, once you approve it, as a note on the candidate in your CRM.
Variations worth knowing
A day of interviews. Name the date and the agent works through every candidate call on it: one first, then the rest once you have seen the cost.
Phone interviews. An Aircall call works the same way, provided your Aircall plan transcribes it.
No recording. Paste your own notes or a transcript from anywhere. The rules are the same, and gaps stay gaps.
Straight into a submission. Strengths and concerns with their evidence are what a client write-up is built from. When the shortlist is ready, push it into your ATS.
Where this goes wrong
The candidate did not know they were recorded. Tell them, every time. The play assumes you have.
Speaker labels can be wrong. Some transcripts separate speakers by label, not by name, and a line credited to the candidate may have been you. Read the quotes before they go on a record.
Salary stated is not salary expected. The figure is recorded as said, with the quote, never rounded or converted. If they gave a range in passing, it stays a range.
The wrong person with the right name. A name alone is a weak match. Give an email or a number, or expect a question.
A note is hard to take back. The CRM connections do not delete. Approve it as if it were permanent.
The recorder has not finished. Granola lists a note only once its summary and transcript are ready, and a Fathom key sees only calls recorded by or shared with its owner.
